In order to submit more than one file attachment to the email you will need to create an array to hold the name and content of each file. @oemmanuelliyou can't omit the the Get response details action because if you do you won't be able to get any of the response details info in later steps in your flow. Under Insert a sample JSON payload, select the box and paste the file upload output you copied earlier, and then select Done. Set up your survey so names aren't recorded when collecting responses. The responses are now being directly attached to the email which is working fantastic for me. DITTO - email notification would be great!! Select dynamic content to include details from the form response in your email. @michellekafelthis is the simple flow I put together for my form. Be sure to click on the selector in the attachments section to switch from. We just leave the answer as blank if the user hasn't answered the question, it's far easier!RobLos GallardosMicrosoft Power Automate Community Super User, @Damien Rosario@RobElliott@Joel2275Appreciate all the responses thus far. Web Forms . But it's a workaround. I works as a consultant/trainer where my breadth of knowledge makes me ideally suited to combine Administrative, Development, and SharePoint Designer topics. In order for the recipients to open the attachments, they must have InfoPath installed on their computers. I was a contributing author to the Developer's Guide to Windows SharePoint Services v3 Platform and the SharePoint Server 2007 Deployment Best Practices. If you're not sure where to start, these are some of the most common ways people use Microsoft Forms with Power Automate: You can turn on email notifications for the form's owners in your form settings. If the people who receive the completed forms use Microsoft Office Outlook 2007, they can add a folder to their Inbox to contain all of the InfoPath forms that they receive and configure that folder to display the data in the forms in columns in Outlook. As a result, when users open the form, InfoPath automatically adds a Submit button to the Standard toolbar and a Submit command to the File menu. Thanks! Select the folder icon and browse to the Excel workbook you created earlier. Community Support Team _ Alice ZhangIf this posthelps, then please considerAccept it as the solutionto help the other members find it more quickly. However, I would like to use the 'get file content' for sharepoint rather than onedrive, since the form that I am getting a file from is a group form, and so the files are stored in a group sharepoint through my university. Select or paste in the SharePoint site URL and select the list you want to monitor for changes. Do you have any suggestions as to how I can send emails from Microsoft Flow only for the questions people answer? Save and test your flow. Could be really useful to send an e-mail when a user completes a form. Search for "parse" and select Parse JSON. What I'd like is for Flow to send an email to the person who filled out the form, to the email address they provided,with a summary of their responses and a standardized message from me (i.e., Thank you, if you need more info call this number, etc etc.). I just clicked on the options under the 'Get Response Details'- nothing was hand-typed. When someone creates an item, create a new document using the list values via Microsoft Syntex Content Assembly and then send an email with the generated document as an attachment to one or more people. Files uploaded to a Microsoft Form are automatically stored in the Form creators OneDrive for Business account. As a "Jack of all Trades" I have developed expertise as a network administrator, developer, and DBA. Microsoft Forms Forms Forms - Send automatically an e-mail Forms - Send automatically an e-mail Discussion Options Josep Maria Ribes Bonet New Contributor Oct 13 2016 11:44 AM Forms - Send automatically an e-mail Could be really useful to send an e-mail when a user completes a form. Note:If you're on the mobile site, make sure you're on the Questions tab and then press the arrow button in the center. Select Copy and select the Shorten URL checkboxif you want a shorter URL than what's provided. Like really, really useful!!!! We'll start with a pre-built template and customize it to help our managers plan for employees' summer vacations. Since im using some of the fields of my form on the email I added the GET RESPONSE step. Send email with specific attachment based on Form Business process and workflow automation topics. To change this default behavior, click Advanced, and then do one of the following: To close the form or create a new blank form after the user submits a completed form, click the option that you want in the After submit list. We'll use the flow to create a share link for a file that's uploaded on our summer vacation form, and then email the link. Select Home > Attach File, and choose an option: Recent items - select the arrow to find a file or image you have saved or worked with recently. Once you click on it you can then edit the body of the email to your linking. @GBeulen no it won't, the steps you need to add a file uploaded to a Microsoft Forms form to an attachment in a SharePoint list are as shown below. I have a Microsoft Form set up that includes the option to add multiple attachments. No translation to Base64 is required because the file is retrieved as JSON, not binary. docx, then you can type .docx atthe end of the field. Or, for an existing email, select Reply/Reply All or Forward. You can also specify a field or use a formula to ensure that each form name is unique. I would want the person who filled out the form to be sent an email also. I need to create a flow to: Using MS Form submission as a trigger > Attach PDF (located on SharePoint) based on Form Response to email> Send email to Form Submitter. @Damien Rosario. More examples of approval flows are in the documentation. After I complete the form, I go under File - Save & Send - Send Form and the form opens up in an email, I enter the recipient's name and click on the paperclip to attach a file - let's say a pdf. Of the 100- limit, you can designate up to 20 groups (and each group can contain up to 1,000 individuals). If you configure your form template to include the form as an attachment to the e-mail message, you can also attach the form template to the e-mail message. We acknowledge the request, for now we do not have ETA for this feature yet. Joel2275 Power Platform and Dynamics 365 Integrations. Tip:Whenyou're attaching a file stored in OneDrive or SharePoint, pick how you want to share the file: a link or Attach as copy. Please try again. Any update on this? Automated. You could refer to screenshot below to create the flow to send the email with attachment from the uploaded files in the form response: https://www.bythedevs.com/post/working-with-files-on-ms-forms-group-form-in-ms-power-automate. Only people in my organization can respond - Only people within your organization, signed in with a work or school account, can submit responses to your form or quiz. Archived Forums 461-480 > Web Forms. In the Insert Formula dialog box, do one of the following: To use a field in the formula, click Insert Field or Group, click the field that you want to use in the Select a Field or Group dialog box, and then click OK. To use a function in the formula, click Insert Function, select the function that you want to use in the Insert Function dialog box, and then click OK. Step 2 - Using Outlook - Send an email (V2), you can specify yourself as the recipient and then populate the Body with the headers and (green) form attributes. I've tried to build the resulting form FIELD BY FIELD in word to absorb the responses, but either due to our version of office365 or other limitations, the WORD CONNECTOR wont fill in the blanks. Microsoft Forms saves the file in a folder in OneDrive and, when running, returns a JSON with all the file's information. Tip:If the function requires parameters, select the function in the Insert Function dialog box, click OK, and then in the Formula box in the Insert Formula dialog box, double-click the function that you added, and click a field or group. Would this happen to be in any backlog for further updates? Microsoft Forms and PowerAutomate: Sending Attachments via Email Gareth Hunt 289 subscribers Subscribe 22K views 2 years ago In this video I will run through how you can use PowerAutomate. Now let's build the "Send email notification" action with the results and send send the Form's answers to the responder's email. I understand that, but I don't think I set up the FLOW correctly, then. To create a custom message to indicate if the form was successfully submitted, select the Use custom messages check box, and then type your messages in the On success and On failure boxes. Whether there is one file or multiple files the details will be in an array, so well need to use an Apply to each loop to get each file and append it. If your form, however,is set toOnly people in my organization can respondorSpecific people in my organization can respond, only individuals and groups you define- whether everyone in your organization or just specific individuals and groups - can view and respond to your form (even if the email has been forwarded to them). I'm able to select If "A" then "B" but I cannot get the attachment to add to the email Have your problem been solved? Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. For example according to a question "country" the country manager should receive the email. To send the form data as an attachment to the e-mail message, click Send the form data as an attachment, select the Attach the form template to ensure that users can open the form check box, and then type a name for the form in the Attachment Name box. The attachments can be of any numbers and formats. Heard this was in the backlog last year but it would be good to get an update on this. Browse Web Locations - select files from OneDrive, SharePoint sites, or Group Files that you have accessed earlier. Check out the latest Community Blog from the community! Delete the SharePoint action that comes with the template. Emailing a form with an attachment How do I attach another document (pdf, etc.) . Will come back to this thread when we have plan. Sorry for the dutch, but this template is working fine for me and fit your needs. When a respondant competes a form that I have sent them, I get an email notifying me that they have completed it and to click on the link to view the results. Need notification for person responding to the survey! by and the flow is set to Ask in Powerapps (HTML is set to Yes) and the output of the email body is formatted the way it should. Using MS Form submission as a trigger > Attach PDF (located on SharePoint) based on Form Response to email> Send email to Form Submitter. The second one is to do some animation so that the parent element goes up/down when the keyboard is shown/hidden, how to calculate the . How? In the Content box, select the dynamic content that corresponds to the file upload option on the form. Select Collect responses. Thank you, by You need to complete the Enter a name, group, or email address field. I have included around 25 quesitons in my form. The available fields for an email are To, CC, Subject, and Body. If you've created your form in Excel for the web and select Open in Excel, your Excel workbook is automatically stored in OneDrive for work or school and contains a live data connection to your form. A link back to the responses is fine. So now that we have access to the details of those files from the Parse JSON action we can retrieve the file content from OneDrive and append it to the Array we created in Step #2. When we catch the reply we need to parse that JSON file that can contain one or more files (since the users may upload several files) and fetch them from OneDrive. To check the formula for the correct syntax, in the Insert Formula dialog box, click Verify Formula. After the flow runs the email is sent successfully. @manuelstgomesPlease address Calom's question.I am having the same issue. I would suggest just populating the email with the relevant fields so that the response is captured in the body (I know it's not what you wanted but it's one of the viable options you can do [recommended]). Send email with specific attachment based on Form response 03-11-2020 08:35 AM Hi! Corey helps ISVs develop mobile-first applications for Office 365 using technologies such as Ionic Framework and Azure. However, you could try instead to use Microsoft Flow and when a new form is submitted, to have the results emailed to you (see my template below as an example). Enclose the dynamic content Web URL and name in an anchor tag to turn them into a link and the link title, respectively. Would you be able to post instructions for this? I'm not as familiar with FLOW, FORMS and most OFFICE Apps as I could be, but am learningHoping to get some further advice/instructions on how to accomplish a similar FORM-FLOW setup.I have a Form created, and set up a FLOW to email it to our HelpDesk system (Solarwinds). This is messing with my attendee numbers and adding to my email work load. The Power Automate flow will dynamically retrieve the file attachments and send an email unique to each submission.This is based on a video I did here https://youtu.be/9G9GNeknemg on how to attach multiple files to an email sent via Power Automate.If you are new to JSON, arrays, objects and creating expressions, please watch the following https://youtu.be/6nJSUNh579w00:00 Intro00:51 Looking at Form Responses in Power Automate03:16 SharePoint Document Library of Files04:04 Building flow to handle multiple answers to a question13:00 Test and Demo, submit the form and receive an email with attachments14:19 Building flow to handle multiple questions22:27 Test and Demo, submit a form, receive attachments based on multiple questions23:36 Send Email with attachments from List Item Created25:24 Exploring some of the flow history and logic26:20 Outro I would suggest having a play with the email option, I suspect it's the best way for you to resolve your issue.